Nobody likes to wait. Especially when it translates into a loss of time, money, or productivity. Learn how the right tools can help you save time, increase overall efficiency, and streamline your workflow.
Efficient printing - How can you use it?
You can reap big benefits from having a fast, versatile printer on the job. HP printers and all-in-ones come loaded with features that help improve your workflow, including some ideas you may never have thought of before!
Here are just a few:
- Finishing features make it easy to produce stapled and collated documents.
- Double-sided-printing trays can help you make polished booklets and similar paper-saving pieces.
- Additional paper trays make it easy to print large quantities without intervention. So you can spend more time on important things and less time manually reloading the trays.
- Extra media trays keep special paper (like brochure-quality glossy stock) at the ready for creating custom marketing tools when you need them.
- A page-reduction feature lets you print two to four pages on a single letter-size sheet-saving paper and money.
- Photo-quality color printing lets you use your all-in-one or printer as an in-house photo shop.
- You can print your documents in draft mode, which is even faster than normal mode.
- Optical character recognition (OCR) lets you scan text from a document into your word processor-saving you a lot of retyping!
Multi-tasking machines
While you're getting your office streamlined, consider the potential of a multi-function HP all-in-one: a printer, scanner, copier and fax machine in one space-saving (not to mention money-saving) machine. With speed, quality and efficiency, an all-in-one can take small-office productivity to a whole new level.
The tools:
The HP Officejet d135 all-in-one has the speed and quality you need. And it's packed with special features to improve your productivity-like an automatic document feeder (ADF), which you can use to load multiple documents for fast, hands-off copying, faxing, and scanning.
Another advanced feature of this machine is its ability to scan text from hard copy into your word processor. This process of converting printed text to a computer file is called optical character recognition (OCR), and it saves you a lot of retyping!
The HP Officejet d135 is also network capable (with an optional HP JetDirect print server), so it can accommodate you as your needs change and your business grows.
Networking that works
If you're still trying to connect every single workstation to its own printer, it's time you considered the advantages of networking. It helps everyone share files and resources, which saves you money and streamlines the workflow.
Your small business can really benefit from an ability to share printers. Networking ensures that everyone has access to all office peripherals. So if one person is using the laserjet for a large print job, someone else can be simultaneously scanning with an all-in-one or printing photos on the inkjet. This flexibility saves the extra steps and hassles of switching computers to print, and lets you maximize your peripherals to their fullest potential.
The tools:
The easy-to-manage HP Jetdirect 200m print server/Internet connector allows you to share compatible printers with multiple users over a network, helping your small business to increase printer flexibility and thereby save money.
Storage & Backup
Consider the potential of a paperless office. Your workspace could be so clean, so organized. You could use optical character recognition (OCR) software to scan old files into your word processor instead of retyping them. You could create an archive of old records and save them to DVDs, replacing those banks of old filing cabinets with a few discs. Plus, you could e-mail those newly scanned files instead of printing, faxing or mailing them, saving you money and time.
The tools:
DVDs are becoming the new storage standard. They write and read faster, and hold about seven times more than a CD. Plus, they're durable, reliable, easy to share, and can be rewritten again and again. To get started you'll need a DVD writer-like the HP dvd100i or the new HP dvd200i-as well as a few DVD+R or DVD+RW discs.
It's also important that you have a computer with enough memory and speed to meet your needs. If you're constantly struggling with a computer that's too slow or one that crashes because it needs to be upgraded, you're wasting your time.
The HP Pavilion 751n desktop PC is a small business powerhouse. Features include a large 80GB hard drive and vast Internet cruising capabilities. It comes bundled with productivity software like Microsoft Money 2002, and includes a fast DVD-ROM.
